How to Find Meeting Rooms

Search your organisation’s meeting room directory to find available rooms by building, floor, or capacity.

List All Rooms

“Show me available meeting rooms”

tool: find-meeting-rooms

Search by Building

“Find rooms in the Melbourne HQ building”

tool: find-meeting-rooms
params:
  building: "Melbourne HQ"

Filter by Minimum Capacity

“Find a room that seats at least 10 people”

tool: find-meeting-rooms
params:
  capacity: 10

Filter by Floor

tool: find-meeting-rooms
params:
  building: "Melbourne HQ"
  floor: 3

Search by Room Name

tool: find-meeting-rooms
params:
  query: "Boardroom"

See Full Room Details

tool: find-meeting-rooms
params:
  building: "Melbourne HQ"
  outputVerbosity: "full"

With outputVerbosity: "full", the response includes equipment and accessibility information when your organisation has configured it:

• Audio: conference phone or speaker system name
• Video: camera or video conferencing device
• Display: screen or projector details
• Wheelchair Accessible: yes/no

This is particularly useful when booking rooms for presentations (need a display), remote meetings (need video/audio), or when attendees have accessibility requirements.

Required Permissions

This tool requires the Place.Read.All Microsoft Graph permission. Your Exchange administrator must also have configured room resources in your organisation’s directory.

Parameter Reference

Parameter	What it does	Example
query	Search by room name or email	"Boardroom"
building	Filter by building name	"Melbourne HQ"
floor	Filter by floor number	3
capacity	Minimum seats required	10
outputVerbosity	minimal, standard, or full	"full"

Troubleshooting

Problem	Cause	Fix
No results returned	Missing permission or no rooms configured	Add Places.Read.All permission; check with Exchange admin
”Forbidden” error	Permission not granted	Grant Places.Read.All in Azure Portal

Tips

• This tool is read-only and auto-approved
• Combine with create-event to book a room: find it, then use the room’s email as a location
• Not all organisations have room resources configured — check with your IT admin

Related

• Create Calendar Events — schedule a meeting in the room
• View Upcoming Events — check your calendar
• Tools Reference — find-meeting-rooms